OCTOBER 1978

747 EAST BETHANY HOME ROAD HOMEOWNER’S MEETING AND NOTES -  October 1978

 

1.Corrections to notes of September meeting- new Board of Directors until January 1, 1979:

                                       

 

President                            Mr. Paul Phillips

Vice-President                  Mr. Tom Lysaght

Treasurer                           Mr. Bill Fletcher

Secretary                            Ms. Becky Johannes

Board members                 Ms. Donna Moore

Mr. Dave Cronin                Mr. Bruce Johannes

Mr. Don Bower                  Ms. June Nash  

Ms. Marie Martel               Mr. Fred Woodworth

Mr. Dave Kelly

 

2. Current business –

a.        If association dues are raised, First Federal needs to be notified by October 15, 1978 or we will pay $5 per unit after that.

b.       Pool – Heating the pool for the cooler months was discussed. It was suggested that the pool be heated on weekends only. (Last year the added cost of keeping it heated one month in the fall and approximately three and one half weeks in the late spring was around $125 over the average.) The subject will be on the agenda for the next meeting.

c.        Gas leaks – The line to the south gas lamps is leaking due to rusting of pipes. There is a significant leak also at the Bower unit. It was suggested that we have the gas lamps electrified to alleviate this problem.

d.       It was suggested that we all check our heater pilot lights and heater operation. The wind can blow the pilot light lights out. If a homeowner wants to shut down the pilot light to save on gas bills, the igniter should be disconnected also. (Walt will supply notes regarding this.)

e.        Roofs - The roofer called regarding the need to update the list of roof discrepancies and to bring this to the roofer's attention. It will be approximately one month before the roofer will be out to finish the remaining damaged roofs.

f.         Drywall - Mr. Garcia inspected the severely damaged ceilings and walls on October 3, 1978. His estimate on the damage for four items (Cronin, Martel, Johannes & McFadden) was $600. His price on retaping and painting carport ceilings was $110 per unit. It is possible the damage under carport roofs is due to humidity rather than rain. Carports have not been inspected by roofer (not on original list of damage). A vote was held to have Duncan inspect the tops of roofs of carports to assure there is no structural damage, which would cause the undersides to become damaged after they are repaired. The motion was passed and Bruce volunteered to call Duncan and have the inspection done. It was suggested that the interior seams of the undersides of carports be redone with molding placed around the perimeter. (There are approximately nine units with carports.)

g.       Insurance - Donna reported that insurance companies would not make bids outside of 30 to 45 days of the renewal date for our policy. It was suggested that we get someone with insur­ance experience to advise our association. Possibly someone from another homeowners' association.

h.       Robbery - It was reported that we had one more robbery in our community last week. The attempt was discussed. Most have been happening in the front units through forced entry at the front door. We should all be on the alert for unfamiliar ve­hicles driving around our drive and to get license plate num­bers.

i.         CC&R’s – It was suggested that our CC&R’s be reviewed and changed to address:

1.        Deteriorating entrance doors on detached garages.

2.        a “townhouse community”, As they read now, this is considered a condominium complex. (An error by Blankenship)

3.        provision for approval of fireplace installation.

j.    Fireplaces - Dave and Walt will work on minimum guideline standards for the construction of new fireplaces to be     approved by the board. It was suggested that we have the guidelines in addition to the C.C. & R. 's which would need the approval of 20 homeowners.

k.        Sprinkler systems – Don Girard gave a talk and made suggestions regarding our sprinkler systems. Our equipment is     adequate with electrical controls but the wiring needs overhauling. He gave a report on individual valves and wiring. His suggestions were to: Rewire, repair malfunctions and to replace damaged parts.

He will need to subcontract for the needed asphalt cutting. It is estimated it will take two or three men forty working hours (after the asphalt is removed) @ $10 per hour. His rough estimate for wiring - $1,000, labor - $800, and solenoids ­$300. The estimate comes to approximately $3,000 including the asphalt cutting. This cost would be duplicated again in five years. It was suggested that we need a lightning ground­ing device, as our clock has been hit twice in the last two months. Controllers for individual units were discussed and would cost around $49 per unit. These would not be guaranteed as compared to the common system, which would be. This individual system would be feasible but have to be set to operate in se­quence. Rewiring for these individual clocks would be $25 per unit. Paul requested from Don a written rough estimate on time and materials for rewiring the controller (community), repair­ing the valves, servicing the clock, etc. It was brought up that our present landscaper is paying for repairs on our sprink­ler system that should not be his responsibility.

l.         It was suggested that we have both gas and sprinkler problems taken care of at the same time so that we don't have to    have the drive torn up twice.

m.      Donna is to report on the possibility of our insurance covering the lightning damage to our sprinkler system's clock.

n.       Trellises, arbors and sunshades/roofs - To be reviewed at next meeting

3. Project workdays - It was generally agreed to be a good idea to have workdays scheduled for certain projects around the complex. Dave, Marie and Howard will put together a calendar to let people know what project is to be done when. It was suggested that we have a back-up project in case we have a larger turnout than anticipated.

4. Paul recommended that we try capping the railroad ties before re- placing them to see how it looks.

5. Pool Entrance - Changing the location of the gate to the pool area was discussed. It was suggested that the present location is inconvenient, but to change it to open onto the drive may be hazard­ous due to traffic. Not a priority item.

6. Exterior painting - Paint (stucco) needs patching and matching. Don Bower volunteered to get an estimate and information on painting the spackle on the complex by next summer. (It was suggested that we charge a special assessment for all pertinent problems for next year.

7. Fences - Fences in general need to be sealed and oiled. The suggestion was made for us to install bubblers in lieu of sprayers inside our fences so they wouldn't get so water stained. The in­side of the fences need to be sealed and oiled at the same time as the outside to protect both.

8. Trees - A discussion was held regarding the eucalyptus trees. Don volunteered to top the trees.

9. The problem of one unit having a large hole in the wall which is unsightly to the neighbor was discussed. Bill suggested that the neighbor have the hole repaired and send the association the bill, which would in turn place a lien on the property of the party

re­fusing to fix the hole.

10. A special board meeting has been called and will be held at 7:00 P.M on October 12 to discuss fireplace construction standards

11. Action Items -

a.        Walt – LETTER TO place III (walls and paint)

b.       Donna – Insurance regarding lightning.

c.        Dave/Bruce – Roof estimates – Interiors – Carport roof inspection.

d.       Dave/Walt – Fireplace minimum standards.

e.        Don  - SPACKLING AND PAINTING.

f.         Paul – Sprinkler repair/landscaping