747 East Bethany Home Road Association

POST OFFICE BOX 7359   PHOENIX, ARIZONA 85011

 

December 5, 1987

 

Dear EBHRA Member:

 

Board meetings were held Sunday November 23, and Tuesday December lst. These meetings were called to review our current budget and plan our 1988 projected budget.

 

Present at the meetings were:           Marie Martel, Pres.

           Tom Shehan, Tres.

           Lynn Knode, Member

           Jane Shehan, Member

 

A review of our 1987 Budget through 10‑30‑87 indicated:

 

Disbursements    $ 32,833.32

Income    30,669.76

 

‑2,163.56

 

Current Cash

     Checking Account     2,465.26

     Savings Account     1,680.09

 

Receivables

    (over 45 days)    4,283.00

 

The major expenses contributing to our deficit are Insurance Premiums­ $6,167.00 ($2272.00 in 1985), Grounds Maintenance‑$6700.00, Garbage Collection‑$4248.00, and emergency repairs‑$2500.00. It was resolved by the board to review our current vendors as well as request new bids. The results will be reported in January.

 

The enclosed worksheet list our 38 units and itemizes the account bal­ances through December 31st. If you have already made your December payment, thank you for your promptness. If you have not, please make your payment immediately so we can close out 1987. If you have any questions regarding your balance please review your payments with Tom Shehan 234‑2597 so we can resolve the problems.

 

It was resolved by the board to initiate a collections program. A claim will be filed with small claims court for the amount due, late fees, and a $100.00 Penalty for any account that is 45 days late. The enclosed worksheet indicates that 11 units have outstanding late balances. If these accounts are not resolved by January 5, 1988 claims will be filed..‑‑: ‑‑‑ Except in,the case of DeFrane and Edwards, where other action is being taken.

 

A list of approved contractors will be placed with each board member. In case of an emergency (leaks, damage, electric, etc.) any board member will be able to respond accordingly. If you call a repairman be prepared to pay for it. The association will not pay for repairs without prior approval.

 

Current projects for mid‑December include:

 

1. Exterior Light Repair

2. Tree removal and Trimming If there are any spots that need attention please contact us so we can coordinate the activity and keep the cost down.

 

Although we did not have a special assessment in 1987 we needed one. Major projects are exterior painting and fence replacement. We are attempting to get bids so we can finalize a master plan.

 

There will be a general meeting Sunday, January 10, 1987 at 7:00. The meeting will be held at Marie Martel's. Please make sure to attend since we will be holding General Elections for the Board of Directors.

 

The association needs to address our deficit. Maintaining and im­proving our amenities and appearance as well as structurally maintaining the property, without raising monthly association fees, may not be possible. Prompt payment will help, reviewing our contractors may help. Most important is positive input from all of us. We all have an interest in our association.

 

See you January 10th.

 

HAPPY HOLIDAYS!!!