December 4, 1996

Board Member Attendees:

John Bonar (Acting President), Paul Phillips (Member), Terrie Roberg (Treasurer)

Homeowner/Tenant Attendees:

David Cronin, Christy Marco, Mike Smith

OLD BUSINESS

Minutes from the November Board Meeting were reviewed and approved. The Treasurer's report was given. Other discussion and actions involved the following matters:

Roadway/Driveway Paving

• The slurry-sealing project has been completed. The second application was a bit of a disappointment, but the asphalt has now been stabilized and should hold up well for several more years.

• A few units have had a long-standing problem with water entering garages because of improper grading of driveways. This problem developed several years ago when the roadway and driveways were repaved, raising the asphalt several inches and, in some cases, created poor drainage situations. Work is now underway to correct the most serious problems. Competitive bids have been received from contractors and a decision is about to be made. It appears that this work will cost about $3K-$4K. The work will likely be done before the first of the year. If your driveway has fresh marking paint on it, you are one of the units slated for corrective driveway surgery! If that's the case, you will be notified well in advance of the work when your garage will be inaccessible. (The inconvenience should be minimal.) The units currently being looked at are 5803, 5806, 5807, 5811, 5813, 5817, 5835 and a small area outside the pool so that it is wheelchair accessible.

Garage Door Seal Gaskets

• A few garage door bottom seal gaskets are still available from John Bonar (unit #5812, Tele: 264-1070). They are available free to owners/residents having doors with worn out gaskets. We will also coach you in installing the gaskets or will do it for you for a nominal fee.

Fire Lane Pavement Striping

• The Board agreed to table this task until early spring in order to allow the newly applied slurry seal to completely "cure" before striping is added. Paul Phillips agreed to check with the Phoenix Fire Department to more clearly understand the existing code requirements. In the meanwhile, please continue to comply with existing no parking requirements in posted fire lane areas.

Landscaping

The Board agreed to begin the process of acquiring a new full-service landscape contractor for the Complex. Over the past year, a number of complaints have continued to be voiced about the service provided by the present contractor. Close supervision of the contractor, over several months, by one or more Board members has failed to produce long term corrective action. After the election of the new Board in January, efforts will intensify

to locate and acquire a new landscape contractor. The focus will be on obtaining the services of an experienced, full-service contractor, one who can maintain the property in good condition at all times, including sprinkling system repair, restoration of shrubbery, hauling of debris, fertilizing, spraying, trimming, and so on. The contractor needs to be on board by the early Spring planting season so that shrubbery lost over the last couple of years can be replaced. Upgrading the landscape service will very likely result in an increased cost to the Association (perhaps by as much as 40%). Owners and residents are encouraged to submit the names of contractors they believe would meet the needs of the Complex to any Board member for consideration.

Carport Ceiling Repainting

• Several of the units having carports show signs of needing to have the ceilings scraped and repainted as the existing paint is peeling. Bids have been received and the work will take place before the first of the year. Paul Phillips is coordinating this activity for the Association.

Complex Management/Homeowner Participation

• The Board deferred further discussion of Complex management and the role of homeowner participation until after the new Board is elected in January, 1997. Homeowner input is encouraged and welcomed on this matter.

EBHRA Association "Office"

• The Board deferred further discussion of the need for an "office" for the Association until after the new Board is elected in January, 1997. Homeowner input is encouraged and welcomed on this matter.

NEWBUSINESS

The following items of new business were brought before the Board:

• With the departing of Terrie Roberg (Association Treasurer), financial records were

transferred to Paul Phillips. The Board agreed and acquired a used 4-drawer file cabinet and a small set of metal storage shelving for $30 from the Roberg's for storing Association records and materials. These items are temporarily being stored in Paul Phillips' and John Bonar's garages.

• Terrie Roberg suggested that the Board reverify with the Association's bank that Association funds are Federally insured against loss. That request was taken under advisement.

• The suggestion was made that a list of duties and responsibilities be developed for use in acquiring and monitoring the work of future landscape contractors. John Bonar will develop this list for Board consideration.

• Paul Phillips will take appropriate action in regard to a homeowner who is in arrears on payment of the Association's monthly homeowners fee.

• The suggestion was made that a list of the open action items of the current Board be

prepared and passed along to the new Board when it is elected in January, 1997. John Bonar will coordinate the development of such a list.

• Walt Fedourich suggested that the Board consider looking for a new pool maintenance contractor. Problems developed with the present contractor a number of months ago. Walt worked with the present contractor regarding corrective actions but now feels that the service is lacking to the point that a new contractor should be considered. The Board agreed to seek the services of a new contractor, but deferred an active search until Spring, as pool maintenance is at a minimum for the next several months. Homeowner input regarding a potential pool maintenance contractor is encouraged and welcomed.

• The Board received an official request from Unit #5823 to fund the restoration of the roof structure to that residence by removing an owner-installed dormer window that weakened the roof structure. Since that situation developed some time ago, and involved previous Association Boards, the request was taken under advisement. Paul Phillips will research Association records and ascertain the legal implications implicit in the request.

********Special THANKS*********

A number of your neighbors help to keep our complex maintained by donating their time and effort. This month the Board's "Special Thanks" goes to:

• Jan Ehn for her continuing service to the Association in planting and maintaining the very attractive annual flowers at various locations around the Complex. She has done this for a number of years, and it adds significantly to the beauty of our communities' environment. Jan is also instrumental in providing various holiday decorations that have been enjoyed by the residents for some time now.

• David Cronin for providing the Association address labels attached to this newsletter so that it is a bit easier for homeowners to submit their monthly Association dues.

**********SPECIAL NOTICE**********

The all-important ANNUAL MEETING of the Association membership is scheduled for:

Sunday, January 19, 1997. Weather permitting, the meting will be held at the swimming pool area at 2:00 p.m., with refreshments being served. All homeowners are strongly urged to attend as this is the meeting where our 1997 Board of Directors will be elected. Please put this important date on your calendar and plan to attend. Your participation is needed!!

HOMEOWNERS ARE WELCOME AT ALL BOARD MEETINGS Meeting Details:

First WEDNESDAY of each month, 7:00 pm. Ask any current Board Member about location

1296:JRB