747 East Bethany Home Road Association

Board Meeting-January 10, 1995

The meeting began at 7:00 with all the old and new members being present. A re-cap of the annual meeting was given followed by Terry passing out the '95 budget for review by the Board. After some discussion, it was decided to add $10,000 for "Special Projects" to cover the cost of the fence replacement and the street re-sealing. It was moved and seconded that the budget be approved and it was.

New Business: * The landscape committee will be headed by John Bonar with able assistants Robin Shearer, Jan Ehn and Sherry Mara. *John also brought to the table an idea of an Architectural Committee which would do a walk through of the complex and do an exterior inspection for potential problems. Because of his background in construction, he will be able to spot areas that will, at some point, need attention. The committee will advise the homeowner of their findings so that they could take action before the problem worsens. The board decided to create such a committee with John and Luke being the members. So if you see a couple of men looking at the outside of your house from the street, do not call 911. *The illegal parking issue that was passed at the Annual Meeting will begin with the disbursement of these minutes. Clarification-if you have a visitor that will be there to drop off or pick someone/something up a very short time (1or2 minutes), parking outside the complex will not be necessary. Or if you have a contractor or someone doing work on your unit where it is necessary for them to have access to their vehicle, again this can be permitted as long as it doesn't hamper the flow of traffic. The principle of the law and ruling is not to create a hardship but is for the safety of all. Again, this will be enforced and non-compliance will get expensive. *Luke will contact Crown Imports to ask about the possibility of the removal of their chain link fence that is directly on the other side of the West wall. The removal of this fence and the planting of some prickly shrubs should help stop unwanted visitors to your unit. *There is an association of condominiums locally called Community Association Institute. The cost for membership is $75.00 per year with an on-line service of $12.50 per month. The Board moved to join it for a year and try the on-line service . There are many issues that require information and using this association as a resource should be beneficial. *Also approved was the color of the replacement fabric for Unit 5825's awning in their back yard. The Board moved to contact the four adjoining neighbors to get a majority vote for approval of the the awning. Walt will handle. *The trial period for the locking of the back gate using the pool key for access is scheduled to begin March 1. John is going to look into finding a company to weld a lock box to the gate. If that work cannot be completed by then, the trial period will be re-scheduled. We'll keep you posted. If you need additional keys, please contact Terry (265-6246). The cost is $3.00 per key. *The fence replacement and the street re-surfacing projects were tabled until next month when APS should have all their work completed. *Sherry Mara has graciously again taken the responsibility for the scheduling of the exterminating company. Thanks Sherry! The next meeting is scheduled for February 21 at 7:00.

Have a good month!



Annual Meeting Minutes-January 15, 1995

Although the weather was somewhat cold and dreary and it was about half-time of a NFL play-off game there was a wonderful turnout of 16 Association homeowners. The December board meeting minutes were reviewed with one revision noted-Ken Roberg was the individual who painted over the graffiti at the entrance. Thank you Ken! Paul did however, think about doing it. Terry then passed out the treasurer's report and brought everyone up to date on the financial condition of the Association. The following are other issues that were discussed: * The Bi-Laws state the an outside independent CPA must annually audit the books. Because of the expense this has not been done. It was decided to get several price quotes for the audit and to research to see if there is a law that necessitates an annual audit. It was decided that the issue will be tabled until the next Association general meeting, when, if necessary to amend the Bi-Laws, will require a 2/3's vote of a quorum. * Parking in the firelane-an issue that the board has labored with for years. Board members have had problems creating and instituting enforcement policies because we all live here and no one wants to be responsible for having their neighbor's car towed away. But the reality of the matter is that it is truly a safety matter that can effect us all and it is against our CC&R's and the law. There has been a fine system set up and as of yet not enforced. After much discussion it was overwhelmingly decided to begin its implementation. Mr. Blabon volunteered to be the individual patrolling the complex and handing out tickets. Attached is a copy of the ticket and the fine schedule. It is a shame that these measures must be implemented, however, they will be enforced. *In our ongoing attempt to keep the complex as attractive as possible, it was mentioned that any effort to assist Paul in selling his beautiful antique automobile would be appreciated by nearly everyone! *It was mentioned that one of the trees in the front of the complex is in need of pruning. Board members mentioned that landscaping or any other issue simply needs to be brought to the attention of any board member and it will be addressed. All board meetings are open to the membership and you are invited and urged to attend. *Last summer the board foresaw a potential problem concerning the eventual replacement of the existing wooden fences throughout the complex. Bids where gotten but because this was a major expenditure the issue was tabled until the membership could vote on it. After discussion of the pros and cons and assurance that the drainage issue would be addressed a motion was made and seconded that the interior wooden fences be replaced by block and then painted. The motion passed (12-yay, 3-nay). Another motion was made and passed to include the perimeter wooden fences dividing the units. This motion again passed (12-yay, 3-nay). There were several units that at there own expense had replaced these fences. A motion was made and seconded to reimburse these homeowners for their costs. The motion was defeated (1-yay, 14-nay). The board will now pursue the issue and keep you posted as to the time-frame. *There is an ongoing legitimate concern on the overall safety of the complex. To this end several ideas surfaced and they are as follows: 1) Access to the complex along the West wall is made easy by the chain link fence behind the block wall. The board will contact the owners of the fence and look into its removal and use as a replacement Bouganvia shrubs. 2) The board will also look into raising the height of the South section of the same wall that is also an easy access point. 3) Locking the back gate was another idea that surfaced. After much discussion it was moved and seconded that a trial period of 3 months be used in which the back gate would be locked with access made by using the pool key. The motion passed (14-yay, 1-nay). The board will move on the issue and keep you posted as to the implementation date. *Also mentioned was the idea that any major member expenditure, such as a roof replacement, be brought to the board's attention. The board will then let the membership know and if any other unit has the same need, a bid could be gotten for the group and potentially save all concerned parties some money. *Finally, nominations for next year board members where opened. The nominees met briefly following the meeting to determine positions and the following was the outcome: 1) President-Walt Fedourich, Unit #5823-(266-5581) 2) Vice President-Betty Kizer, Unit #5831-(241-0389) 3) Treasurer-Terry Roberg, Unit #5809-(265-6246) 4) Secretary-Luke Kjolhede, Unit #5802-(264-1443) 5) Member at Large-Robin Shearer, Unit #5813-(264-9681) 6) Member at Large-John Bonar, Unit #5812-(264-1070) Special thanks to last years Board members for the time consuming work that can be involved with their Board responsibilities. Sherry Mara, Kathi Kjolhede and Paul Phillips will not be on the Board this year, but they worked diligently last year for the Association and it was appreciated!

It was wonderful to see the great turnout for the meeting. Thank You! Everyone came prepared to discuss some tough issues and a great deal was accomplished. Again, this is your Association, any concerns, thoughts or ideas should be passed on to the Board.